Are you outgoing, hands-on and hungry for a challenge? Have you recently started your career path and a small and dynamic team of young professionals fits your profile? Do you have a knack for organising events, handling logistics and an interest for HR? If you answered yes to these questions, the European DIGITAL SME Alliance is the place for you! We are the non-for-profit association representing about 20,000 digital SMEs in Europe. We are currently looking for a motivated Office and Events Manager to support our Brussels-based international team (maternity leave replacement).

 

Description

Initially you will work side by side with the Office and Events Manager to ensure the smooth running of operations. This involves accounting and HR support, travel and meeting arrangements, organisation of events and general administrative and project support. Afterwards, you will be on your own, but you will be able to rely on the guidance of the team! Not only do we represent digital SMEs, but we are a digital organization ourselves… so you will have hands on the daily management and strategic development of our IT tools to help us reaching out and serving a vast SME audience. We promise you will never get bored, you will learn a great deal and make an invaluable contribution!

 

Duties and Responsibilities

  • You will be in charge of the organisation’s daily book-keeping (e.g. manage incoming and outgoing invoices and collect membership fees);
  • Manage office supplies and service providers
  • Organise events and prepare meetings: book venues, deal with logistics and catering arrangements, prepare meeting material, send out meeting invitations, contact speakers, etc.
  • Book and coordinate travels of the team members, Secretary General and the President;
  • Support the organisation’s relations with EU institutions, e.g. contact MEPs’ offices, organise and follow-up meetings, etc.
  • HR administration support;
  • Answer the phone, respond to general inquiries, welcome visitors;
  • Perform other administrative or organizational tasks requested by the Secretary General.

 

Qualifications, Skills and Knowledge:

  • Keen interest in office administration and event coordination;
  • Ability to work in a hands-on, autonomous manner and establish good relationships with all the members of the team;
  • Analytical, creative and problem-solving abilities
  • Attention to detail and high level of accuracy
  • Good command of office suit, in particular MS Excel
  • Fluent in English and French; German and/or Italian are a plus;
  • Excellent organizational skills and outstanding time management;
  • Understanding of EU Institutions’ functioning is an asset;
  • Outgoing and with good communication skills (verbal and written
  • Able to learn and take responsibility quickly and proactively;

 

Career Stage

1-3 years experience.

 

Work Conditions

This is a temporary contract for a maternity leave replacement, starting in April 2020 until end of October 2020. As our Office and Events Manager you will be part of a young, small, dynamic and growing team. The office is located at the heart of the EU district in Brussels, easily accessible by public transport. We offer a competitive salary package, flexible working hours and a stimulating environment. The contract can be full time or 4/5 (32 hours week) depending on your experience and availability.

 

Deadline for applications:

29th February 2020. Early applications are encouraged!

 

Application procedure

Please send the following documents to office@digitalsme.eu, with the subject line  “VACANCY/OEM 2020”.

  • CV
  • Cover letter
  • Desired net salary/month
  • Earliest date of availability to start the job
  • Names and contact details of references (will not be contacted before having the agreement of the candidate)

 

Please note that you personal data (CV, motivation letter, etc.) will be stored in our database, and it will only be used for recruitment purposes. For more information concerning the processing of your personal data, please consult our Privacy Policy.

 

Only short-listed candidates will be contacted.