Vacancy: OFFICE AND EVENTS MANAGER

22 December 2017

The European DIGITAL SME Alliance is the largest network of ICT small and medium sized enterprises in Europe, representing about 20.000 digital SMEs across the EU. The alliance is the joint effort of 28 national and regional SME associations from EU member states and neighboring countries to put digital SME at the center of the EU agenda. To find out more about DIGITAL SME please check the following webpage: www.digitalsme.eu

 

Description

 

Duties and Responsibilities

  • Be in charge of the organisation’s daily book-keeping; manage (incoming and outgoing) invoices and collect membership fees;
  • Organise the office layout, order stationary and equipment;
  • Organise events and prepare meetings: book venues, deal with logistics and catering arrangements, prepare meeting material, send out meeting invitations, contact speakers, etc.
  • Book and coordinate travels of the team members, Secretary General and the President;
  • Support the organisation’s relations with EU institutions, e.g. contact MEPs’ offices, organise meetings,
  • Answer the phone, respond to general inquiries, welcome visitors;
  • Perform other administrative or organization tasks requested by the Secretary General.

 

Qualifications, Skills and Knowledge:

  • Keen interest in office administration and event coordination;
  • Ability to deliver a significant volume of events in a hands-on, autonomous manner;
  • Numerical skills;
  • Good command of office suit, in particular MS Excel
  • Fluent in English (written and spoken); working level of French; German is plus;
  • Excellent organizational skills and outstanding time management;
  • Hands on experience with office machines (e.g. printer);
  • Understanding of EU Institutions’ functioning is an asset;
  • Outgoing and with good communication skills (verbal and written);
  • Able to learn and take responsibility quickly and proactively;
  • Able to work independently and under pressure;

 

Career Stage

Early stage 1-3  years

 

Work Conditions

The Office and Events Manager will be part of a young, small, dynamic and growing team. The office is located at the heart of the EU district in Brussels. Short missions abroad within the EU will be possible (up to 10% of time). The salary package will be competitive and depend on the skills and level of experience.  The employment contract will be for indefinite period subject to a temporary probation period.

 

Deadline for applications: 22 January 2018. Early applications are encouraged.

 

Application procedure

Candidatures shall be sent by email to office@digitalsme.eu, subject: “VACANCY/Office and Events Manager”. Interested candidates are requested to send the following documents and information:

  • CV (Europass template)
  • Cover letter
  • Desired net salary/month
  • Earliest date of availability to start the job
  • Names and contact details of references (will not be contacted before having the agreement of the candidate)

Vacancy: PROJECT MANAGER

22 December 2017

The European DIGITAL SME Alliance is the largest network of ICT small and medium sized enterprises in Europe, representing about 20.000 digital SMEs across the EU. The alliance is the joint effort of 28 national and regional SME associations from EU member states and neighboring countries to put digital SME at the center of the EU agenda. To find out more about DIGITAL SME please check the following webpage: www.digitalsme.eu

 

Description

 

Duties and Responsibilities

  • Manage, administer and execute DIGITAL SME’s responsibilities within EU funded projects, including timely production of EU projects’ deliverables
  • Represent DIGITAL SME at project meetings
  • Manage the administrative and financial aspects of the EU funded projects
  • Coordinate internal teamwork and engage project members as necessary
  • Contribute to write proposals and tenders for the EC and other funding organisations
  • Monitor EU calls for funding that are relevant for the association
  • Monitor EU policy / legislative developments that are relevant for the association
  • Participate and represent the association in meetings and events on EU policy / legislative matters
  • Provide information and assistance to the association’s members
  • Contribute in the development of new projects and business opportunities for the organization and its members
  • Organize events
  • Draft articles and newsletters
  • Manage social media accounts (twitter, linkedin, facebook)
  • Manage website (draft and upload articles, regularly update webpages, manage subscribers database)

 

Qualifications, Skills and Knowledge:

  • Proven expertise in EU project management
  • Proposal writing is a plus
  • Master / Bachelor degree or equivalent
  • Understanding of EU Institutions’ functioning
  • Policy analysis on digital-related issues is a plus
  • Fluent in English (written and spoken); working level of another language either French or German
  • Excellent organizational skills and outstanding time management
  • Outgoing and with strong communication skills (verbal and written)
  • Able to learn and take responsibility quickly and proactively
  • Able to work independently and under pressure
  • Able to coordinate and supervise teamwork
  • Diplomatic and able to reach consensus
  • Numerical and budgeting skills
  • Capacity and readiness to undertake administrative tasks

 

Career Stage

Early stage 1-3  years

 

Work Conditions

The project manager will be part of a young, small, dynamic and growing team. The office is located at the heart of the EU district in Brussels. Short missions abroad within the EU will be possible (up to 10% of time). The salary package will be competitive and depend on the skills and level of experience.  The employment contract will be for indefinite period subject to a temporary probation period.

 

Deadline for applications: 22 January 2018. Early applications are encouraged.

 

Application procedure

Candidatures shall be sent by email to office@digitalsme.eu, subject: “VACANCY/Project Manager”. Interested candidates are requested to send the following documents and information:

  • CV (Europass template)
  • Cover letter
  • Desired net salary/month
  • Earliest date of availability to start the job
  • Names and contact details of references (will not be contacted before having the agreement of the candidate)

Internship at European DIGITAL SME Alliance

European DIGITAL SME Alliance accepts internship applications on a rolling basis.

Please note that all the candidates must be students (preferably working towards achieving Master’s degree). The candidate must be enrolled at a university for the entire duration of the traineeship, and the traineeship must be part of the candidate’s study programme.

Other requirements:

  • proficiency in English (other languages is an asset);
  • some previous knowledge of and interest in EU digital policies and/or EU funded projects;
  • general computer literacy (preferably, ability to work with WordPress)
  • team player, reliable, highly motivated.

We offer:

  • opportunity to be involved in the EU project management at all the stages (project proposal writing, project implementation and reporting);
  • insights into EU digital policy and Brussels digital environment;
  • gain invaluable experience in an international professional environment.

Interested candidates are requested to send their CV, short motivation, and availability dates to office@digitalsme.eu
In the e-mail subject, please indicate ‘Internship’.